Post the QR at your entrance or share the link. Each volunteer picks their day with name and phone — no account or app.
Stop chasing volunteers over WhatsApp, text and email.
Volunteers book themselves with a link or QR. You see coverage in one dashboard. On Pro, the system reminds them on WhatsApp (and SMS when needed) — without you chasing anyone.
No credit card required · Ready in minutes · Then free Lite if you do not upgrade
See how it works in 30 seconds
QR portal, no-app sign-ups, and automatic reminders — without chasing group chats.
Few volunteer tools actually send reminders. On Pro, Volunteem reminds shifts on WhatsApp first — with SMS or email backup when needed.
See bookings, coverage by location, and schedules in one clear dashboard for you and your team.
Automatic WhatsApp reminders — SMS backup when needed
WhatsApp → SMS → Email
Most volunteer tools leave you chasing people in chats and email. Volunteem sends the shift reminder for you: WhatsApp first, then SMS or email if the volunteer does not use WhatsApp. Portal consent, no technical setup.
- WhatsApp first — the channel your volunteers already use every day
- Automatic SMS backup if they do not use WhatsApp or delivery fails
- Volunteers opt in when booking; you turn it on in one click from the dashboard
- One reminder before the shift — no group chats or manual messages
How it works
Volunteer scheduling software: from a new account to your first sign-up in four clear steps.
Sign up with your church, nonprofit, or center name. You get 30 days of Pro free to try everything with no credit card.
Review the bilingual waiver and add a contact phone or email. Copy your unique portal link or generate a QR code. On Pro you can upload a custom logo.
Create a location and activate shifts with date, hours, and capacity. Volunteers only see active, future days.
Share the link or post the QR at the entrance. The dashboard shows bookings and hourly coverage. On Pro, WhatsApp reminders (and SMS when needed) go out automatically before each shift.
Use cases
Teams like yours coordinate community service without chasing messages.
Churches & ministries
Ushers, Sunday meal teams, nursery, and special events with one booking link.
Read guide →Schools and special events
Service days, community fairs, and one-off projects with daily capacity and a clear list of who is coming.
Read guide →Food pantries & kitchens
Shifts with per-day caps so you know how many people are coming to prep or serve.
Read guide →Beyond group chats
Sign-ups happen on the portal; you stop confirming spots one message at a time.
Read guide →Community centers & NGOs
Tutoring, neighborhood events, and recurring service days with one portal, live coverage, and CSV export on Pro.
Read guide →Volunteer management software
What to look for in an app to schedule shifts, share a QR, and see coverage without spreadsheets.
Read guide →Simple plans
Compare limits, Pro-only features, and what both plans include.
Free
One location, one admin, and unlimited volunteers. Bilingual public portal (ES/EN).
Start with Lite$29/mo
or $290/yr (~17% off)
2 locations, automatic WhatsApp and SMS reminders, unlimited coordinators, advanced exports, unlimited schedule horizon, multi-day bookings, day board tasks, and no ads. Extra sites from $12/mo.
Start free 30-day Pro trial| Lite vs Pro | Lite | Pro |
|---|---|---|
| Price | Free | $29/mo or $290/yr |
| Included locations | 1 | 2 (+ $12/mo each extra) |
| Active volunteers / year | Unlimited | Unlimited |
| Future schedule horizon | 90 days | Unlimited |
| Pro trial on signup | 30 days | 30 days |
| Automatic reminders (WhatsApp & SMS) | — | ✓ |
| Unlimited coordinators | — | ✓ |
| Multi-day bookings | — | ✓ |
| Day tasks & day board | — | ✓ |
| Reusable task templates | — | ✓ |
| Assign a task to each volunteer | — | ✓ |
| CSV export (bookings and volunteers) | — | ✓ |
| Bulk schedule activation | — | ✓ |
| Custom logo on the portal | — | ✓ |
| Custom waiver text | — | ✓ |
| In-panel support tickets | — | ✓ |
| No ads (portal & admin) | — | ✓ |
| Web & mobile (no app install) | ✓ | ✓ |
| Bilingual portal (Spanish + English) | ✓ | ✓ |
| Public booking portal | ✓ | ✓ |
| Portal QR code (screen, poster, and print) | ✓ | ✓ |
| Check booking by phone | ✓ | ✓ |
| Future volunteer interest form | ✓ | ✓ |
| Hourly coverage report | ✓ | ✓ |
| Volunteer day title | ✓ | ✓ |
| Included bilingual waiver (default text) | ✓ | ✓ |
| Help center (guides) | ✓ | ✓ |
| In-app notifications | ✓ | ✓ |
If you do not upgrade to Pro after 30 days, your account automatically switches to free Lite (one location, unlimited volunteers). Your bookings and data are kept. You are never charged unless you choose to pay.
Start free 30-day Pro trial
No credit card required · Ready in minutes · Then free Lite if you do not upgrade
Guides & resources
Free documentation for administrators and coordinators.
Frequently asked questions
Is Volunteem volunteer management software?
Yes. It is cloud volunteer management software for churches, nonprofits, and community centers: a public booking portal, QR code sign-ups, admin dashboard, shift scheduling, and bilingual support (English and Spanish). Volunteers do not need an account.
Do reminders work during the free trial?
During the 30-day Pro trial you can set up reminders and explore the dashboard. Automatic WhatsApp and SMS sending activates with a paid Pro subscription. The free Lite plan does not include automatic sending.
Do volunteers need to create an account?
No. They open the link or scan the QR, pick their day, and leave their name and phone. No app or signup required.
Does it work in English and Spanish?
Yes. The public portal and admin panel are available in both languages. Each volunteer can use whichever they prefer.
How much does it cost?
Try Pro free for 30 days with no credit card. After that, the Lite plan is free (one location, unlimited volunteers) or Pro from $29/month with more sites, coordinators, and advanced features.
What happens after the Pro trial?
If you do not upgrade, your account automatically moves to free Lite. Your bookings, volunteers, and settings are kept.
Can I use a QR code?
Yes. From the dashboard you copy the portal link or generate a QR poster for your entrance or bulletin board.
Why do WhatsApp reminders stand out?
Most volunteer management tools do not send automatic reminders before a shift. Volunteem does: on Pro, volunteers opt in on the portal and the system reminds them on WhatsApp — with SMS or email backup when needed. No chasing group chats. The free trial and Lite do not include automatic sending. Details are in the “Enable automatic reminders” guide.
Who is it for?
Any team coordinating volunteers: churches, food pantries, shelters, schools, community events, and nonprofits with one or more service locations.
Can I see who is coming each day?
Yes. The dashboard shows confirmed bookings, hourly coverage, and how many spots are still open — in real time, without chasing messages.